Recruiting with Spreadsheets vs a Recruitment Management System: Pros and Cons
We live in a time of significant technological advancements and we’ve learned to appreciate the benefits of choice and variety. Almost everything can be done with an app.
So, how are you going to leverage technology in your recruitment strategy to help your company grow and develop?
Before making a critical business choice that will affect your company’s future, it’s crucial to conduct research and analyse the pros and cons.
Let’s take a look at the two most common strategies for managing recruitment – Spreadsheets vs an actual recruitment management system (or RMS for short).
Why do many people use Spreadsheets in Recruitment?
- Common, simple, affordable – Spreadsheets are commonly used in businesses, and most users are familiar with the fundamental functions.
- Easily Store Large Amounts of Data – Spreadsheets can be used to store and summarise data; however, users will have a difficult time finding a specific job application or customer.
- Conditional Formatting to Highlight Data – Conditional formatting allows you to easily highlight specific numbers or make specific cells stand out.
- Customisable – Spreadsheets are great for storing and organising large amounts of data. However, complex customization is not practicable for the average user and may need the services of a developer.
What is the result of not having a Recruitment Management System?
- Compliance Issues – Modern tools such as recruitment management systems support customers in staying compliant, but spreadsheets don’t provide this benefit.
- Inability to increase KPI Effectiveness – Spreadsheets fail to drive KPI efficacy because they lack the AI necessary to automatically formulate reports, analytics and collaboration capabilities.
- Inaccuracies – In a spreadsheet, mistakes are bound to occur. Even if your organisation makes every effort to avoid errors, even the simplest one can have a significant impact on your bottom line.
- Losing Job Applicants in the Process – Due to the large number of open spreadsheets and data scattered across numerous sources, tracking candidates in spreadsheets is difficult. As a result, you risk forgetting about a job applicant, losing their application status, and having them leave in the middle of the process.
- Bad Candidate Experience Quality – Communication and tracking is vital. Inefficient tracking will reduce the quality of the applicant experience, which is important because four out of five candidates consider this factor when deciding whether or not to work for a company.
What do modern Recruitment Management Systems offer?
In a high paced ever-expanding job market, modern recruitment tools are critical. These tools relieve recruiters of the burden of data overload and wasteful, outdated hiring strategies.
It offers you the assurance of accuracy, support, and continual improvement, ensuring that you are always one step ahead of the competition.
What are the Advantages of using a Recruitment Management System in Recruitment?
Cloud based recruitment software allows you to become an efficient recruiter and save time by knowing exactly where you are in the recruitment process with each job spec, client and candidate.
Users gain access to it simply logging in to their accounts, as this software is accessible at any time and from any location with an internet connection.
What are the Benefits of a Recruitment Management System:
- Easy to Use
- Cost-effective
- Scalable
- Time Management
- Smooth Integration with Other Tools
- Easy to Implement
- Mobile Friendly
- Includes ATS
- Includes CRM
- Includes Candidate Sourcing Features
- Reports & Analytics
- Collaborative Tools
- Intuitive Recommendations
- Customer Support
Now let’s have a look at a side by side comparison:
- Features
- Applicant Tracking System
GDPR compliant
CRM
Calendar
Electronic Task List
Boolean Search
Analytics
Job Board Integration
Social Media Integration
Email Integration
SMS Integration
Video Interviews
Multiple Users
Team Management
Customizations
Jobs/Careers Page
Request Updated Resume
Hiring & Sales Pipeline
Customer Support
- Spreadsheets
- No
No
No
No
No
No
No
No
No
No
No
No
No
No
Yes (Limited)
No
No
No
No
- Placement Partner
- Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Conclusion:
The advantages of a recruitment management system are significant. Investing in software that is efficient, can support your needs and expectations, and ultimately enhances your placements is a terrific investment!
We have everything to lose if we don’t provide utmost reliability and trustworthiness as custodians of your biggest asset – your data.
Placement Partner is fully focused on the needs of South African recruiters. Being the #1 most popular recruitment software provider in the South African market, with most of our clients on month-to-month contracts.
Our reputation has been built over the last almost two decades on unmatched uptime and zero data breaches.
Request your free, no obligation demo, spend an hour with us, and learn what we can do for your business. You may well look back on that meeting as a key moment in growing your business.